Senior Procurement Executive

Procurement operations and vendor management, with a minimum of 5 years of hands-on procurement experience.

Coordination between the Procurement and Finance & Accounts departments for purchase-to-payment activities.

Verification and validation of purchase orders, vendor invoices, and supporting documentation.

Reconciliation of purchase orders (POs), Goods Receipt Notes (GRNs), and vendor bills with Finance & Accounts records.

Tracking vendor payments, advances, outstanding liabilities, and pending invoices.

Verification of procurement transactions for GST, TDS, and applicable statutory and internal policy compliance.

Preparation and maintenance of procurement-related MIS, including PO status, pending bills, and payment ageing.

Vendor query resolution related to payment status, invoice mismatches, and GST/TDS discrepancies.

Coordination for month-end and year-end closing, including procurement liabilities and accruals.

Procurement-to-payment documentation and audit coordination.

Experience coordinating with Procurement, Finance & Accounts, project teams, department heads, and vendors.

Strong understanding of purchase order processing, vendor bill verification, and procurement documentation.

Knowledge of GST, TDS, and statutory compliance requirements related to procurement transactions.

Experience in vendor payment tracking, advance settlements, and outstanding liability monitoring.

Ability to identify and resolve discrepancies between procurement and accounting records.

Proficiency in preparing procurement MIS, payment ageing reports, and outstanding statements.

Strong vendor management, communication, follow-up, and problem-solving skills.

Experience supporting internal and external audits with procurement-related documentation.

Ability to manage multiple transactions and ensure accuracy, compliance, and timely coordination.

Act as the primary coordination point between the Procurement team and Finance & Accounts to ensure the smooth flow of information and documentation.

Review and validate purchase orders, vendor invoices, and supporting documents before forwarding them for payment processing.

Reconcile procurement records, including POs, GRNs, and vendor bills, with Finance & Accounts records.

Identify and resolve discrepancies in purchase orders, invoices, receipts, and accounting records.

Track and follow up on pending vendor payments, advances, and outstanding procurement liabilities with the relevant teams.

Verify procurement transactions for GST, TDS, and applicable statutory and internal policy compliance before payment release.

Prepare and share procurement-related MIS, including PO status, pending bills, payment ageing, and outstanding liabilities.

Support month-end and year-end closing by ensuring timely booking of procurement liabilities and accruals.

Coordinate with vendors and internal teams to resolve payment-related queries, invoice mismatches, and GST/TDS discrepancies.

Assist the Finance & Accounts team during internal and external audits by providing procurement-to-payment documentation and clarifications.

Maintain accurate procurement records and ensure timely completion of documentation and follow-up activities.

Coordinate with project and department heads, wherever required, to resolve procurement-related documentation and transaction issues.